Accounting & Finance Manager

Remote

Full Time

Experienced

Full Time – Exempt – 100% Fully Remote
Hours: Monday to Friday 9:30am – 5:30pm ET
Start Date: Immediate
Salary Range: $75,000 to $85,000
Timeline: First review of applications 11-17-26. Application open until position filled.

About NATS

The National Association of Teachers of Singing (NATS) is a nonprofit 501(c)(3) professional membership association with revenues of $2.3 million dedicated to advancing excellence in singing through teaching, performance, scholarship, and research. NATS supports 6,000+ members with a remote national staff of 7 employees, a 24-person Board of Directors, hundreds of passionate volunteers, and an extensive national and international network of 15 Regions and 80+ local Chapters.

Position Summary

The Accounting & Finance Manager serves as NATS’s lead internal accounting professional, with responsibility for hands-on bookkeeping, accounting, and oversight of the organization’s financial systems and processes. We are seeking a seasoned professional with a bachelor’s degree in Accounting or similar field, significant nonprofit accounting experience, and at least eight years of progressively responsible accounting or financial management experience; CPA certification is strongly preferred.

This is a key role on a small, fully remote staff. The Manager will personally perform and oversee accounting activities, help strengthen systems and procedures, ensure GAAP principles are consistently applied, and work closely with the Executive Director on the organization’s finances.

NATS is modernizing its accounting infrastructure and will be embarking on a major overhaul beginning in 2027. The Manager will work with outside accounting expertise to implement improved systems and procedures, stronger financial reporting, a revised chart of accounts, and better tracking of donations and releases from restrictions, while also helping ensure QuickBooks Online is used to its fullest extent.

What Success Looks Like

You are equally comfortable doing the work and improving how the work gets done. You are not intimidated by complexity, imperfect records, or historical transactions that require research and follow-up. You are willing to dig in, figure out what happened, and help build a stronger path forward.
You are eager to be part of a major accounting transformation. You are energized by the opportunity to help improve systems, processes, documentation, internal controls, reporting, and the overall structure of the accounting function. You are comfortable working through change and helping turn recommendations into practical, sustainable ways of working.
You are curious and learn new things quickly. You want to understand NATS programs, membership, events, auditions, fundraising, chapters, and regions so you understand the activity behind the numbers and can make better accounting decisions. You ask good questions, connect the dots, and recognize that accurate accounting depends on understanding how the organization actually operates.
You understand how financial information moves between systems. You know that automation does not eliminate the need for oversight. You are comfortable reviewing imports, integrations, data flows, and exceptions, and you take responsibility for making sure information lands in the right place, is coded correctly, and can be trusted.

Key Responsibilities

Accounting and Bookkeeping

Own day-to-day bookkeeping and general ledger activity in QuickBooks Online, including transaction entry, journal entries, accounts payable, accounts receivable, cash receipts, and supporting documentation.
Research and resolve discrepancies, historical accounting issues, and unusual transactions, documenting corrections and decisions.
Manage accounting for restricted and unrestricted donation funds and for chapter, region, program, and other organizational activity.
Maintain vendor records, including W-9 documentation.
Prepare and distribute required annual Forms 1099 and related year-end reporting, along with 990 forms for the Chapters.

Financial Systems and Process Improvement

Serve as the internal owner of accounting data flows across NATS’s financial technology ecosystem, which currently includes the association management system, DonorPerfect, QuickBooks Online, Bill.com, and various banking and investment platforms.
Oversee the accurate movement of financial data between systems, including imports, integrations, coding, exception handling, and reconciliation of data flows.
Help evaluate whether current platforms continue to meet NATS’s needs and participate in the selection, implementation, migration, and testing of new systems when appropriate.
Help implement and maintain an improved chart of accounts, accounting policies and procedures, internal controls, workflows, and other financial processes.
Maintain clear documentation of accounting procedures, calendars, systems, and responsibilities so institutional knowledge remains inside NATS.

Financial Reporting, Budgeting, and Analysis

Prepare or maintain management reports and dashboards that provide current information on budget performance, cash, revenue, expenses, restricted funds, and other key financial indicators for decision-making.
Support annual budgeting, cash-flow planning, financial projections, and financial analysis for staff and leadership.
Review monthly financial results, investigate unusual activity, and help translate accounting information into useful operational and management information.
Prepare the accounting records, schedules, documentation, and supporting information needed for the annual audit, 990, tax filings, and other financial compliance work.

Outside Accounting Partnership and Organizational Participation

Serve as the primary internal point of contact for NATS’s outside accounting firm / consultant.
Ensure the outside accounting partner has the records and documentation needed to perform any assigned work.
Provide customer service support (as needed) via email and phone with members, Region Governors, or Chapter presidents/treasurers that needs assistance with refunds or distribution and accounting of funds.
Participate actively in staff meetings, planning sessions, staff retreats, and organization-wide discussions, and contribute a financial perspective to program and operational decision-making.
Attend the NATS National Conference and other selected in-person meetings or events as requested.

Qualifications

At least eight years of progressively responsible accounting, bookkeeping, or financial management experience is required.
A bachelor’s degree in accounting or other similar field is required.
Significant nonprofit accounting experience is required, including experience with nonprofit financial statements, restricted contributions, releases from restriction, endowment/fund accounting, functional expenses, deferred revenue, grant accounting, and Form 990/audit support.
Demonstrated hands-on experience with full-cycle accounting, general ledger maintenance, accounts payable and receivable, transaction coding, and financial recordkeeping is required.
Strong understanding of reconciliations, month-end close, financial reporting, nonprofit accruals, donor restrictions, and releases from restriction is required.
Demonstrated experience creating useful management reports or financial dashboards is strongly preferred.
Strong working knowledge of QuickBooks Online or a comparable accounting platform and strong Excel skills are required.
Experience implementing or improving a chart of accounts, accounting procedures, internal controls, financial reporting, or system integrations is strongly preferred.
Experience managing relationships with external accounting consultants and auditors is strongly preferred.
Experience with Bill.com, donor databases, association management systems, or similar interconnected platforms is strongly preferred.
CPA certification is a bonus but is not required.

We recognize that an exceptional candidate may not meet every preferred qualification and encourage applicants whose experience, skills, and working style align with the role to apply.

Compensation and Benefits

The anticipated salary range is commensurate with the successful candidate’s experience, qualifications, and demonstrated ability to fulfill the responsibilities of the role. Benefit eligibility, effective dates, payment procedures, and other details are governed by NATS policies, which control in the event of any discrepancy.

NATS offers a competitive benefits package for this full-time position, including:

100% remote position
A SIMPLE IRA retirement plan with a 2% employer nonelective contribution, made regardless of whether the employee contributes
Four weeks, or 20 days, of PTO, accrued over the course of the year
15 paid holidays annually – 11 set, 3 floating, 1 for your birthday
ICHRA plan

Work Environment and Travel

NATS is a fully remote organization. The Manager must be able to work effectively from their home office. Outside employment or substantial ongoing professional activity must not interfere with the employee’s availability during NATS work hours.

Periodic travel is required for staff meetings, retreats, the NATS National Conference, and other selected organizational activities. Occasional evening or weekend work may be required during major events or year-end accounting and audit periods.

Equal Employment Opportunity

NATS is an equal opportunity employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Applicants who require reasonable accommodation during the application or interview process may contact NATS for assistance.

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