National Association of Teachers of Singing

• Every Year - National Student Auditions, Winter Workshop, Science-Informed Voice Pedagogy Institute, NATS Intern Program
• Every Other Year - National Musical Theatre Competition, NATS Artist Awards, National Conference (next one is in June 2028)
• Every Four Years - International Congress of Voice Teachers (next one in 2029)

• You are comfortable with the language, pace, and moving parts of professional meeting planning. Terms like room blocks, BEOs, AV, food and beverage, and exhibitor logistics, are familiar to you.
• You are technologically confident and curious. You are comfortable using tools like project management platforms, registration systems, databases, custom software, and AI to enhance your productivity, troubleshoot technology issues, and improve workflows.
• You are extremely collaborative and transparent. You share information openly, support colleagues generously, and celebrate the work of others.
• You work well with passionate volunteers while respecting the distinction between volunteer leadership, governance, and staff implementation.
• You are comfortable wearing many hats in a small staff environment. On any given day, you may move between detailed operational work such as setting up registration for an event to longer-term work to document participant experiences.

• Manage the operational administration of NATS auditions and competitions, including schedules, participant records, eligibility, adjudicator and pianist assignments, communications, deadlines, fees, awards, results, and historical records.
• Implement newly created national, regional, virtual, and conference-based audition and competition processes so participants move accurately and smoothly through each stage.
• Serve as a key operational user of NATS proprietary auditions software, using this custom system to manage data, reconcile information, create reports, and identify issues.
• Serve as the key staff contact with the audition software vendor.
• Partner with volunteer leaders and staff to streamline and improve workflows and build institutional knowledge.

• Manage the operational administration of NATS conferences, workshops, institutes, and related programs from early planning through onsite delivery and post-event evaluation.
• Develop and manage timelines, budgets, production schedules, room assignments, presenter and participant logistics, registration needs, staff and volunteer responsibilities, public facing schedules, and onsite operations.
• Coordinate hotels, venues, room blocks, AV providers, BEOs, food and beverages, exhibitors, vendors, contractors, presenters, and other event partners.
• In collaboration with the Executive Director, who retains final contract-signing and financial approval authority, solicit RFPs, review event-related agreements, monitor deadlines, costs, commitments, and risks.
• Partner with the Development Director, Executive Director, and Administrative Assistant in the securing and servicing event sponsors, advertisers, and exhibitors – yes, this is an all-out team effort!

Budget Tracking, Data, Contracts, and Payments

• Partner with the Executive Director to track events, audition, and competition-related contracts and MOUs, and partner with the Bookkeeper to track invoices, payment schedules, reimbursements, speaker and performer fees, vendor payments, prizes, and related documentation.
• Maintain organized records of financial commitments, approvals, expenses, and supporting materials so payments are processed accurately and on time.
• Monitor event and audition income, expenses, registrations, fees, sponsorships, exhibitor payments, and other revenue-related data, identifying trends, concerns, or opportunities for improvement.

• Serve as the key internal communicator to staff of all audition and event information that needs to ultimately be communicated to the public.
• Serve as the lead compiler of all information that needs to be put into any printed or digital materials like program books or schedules for any event or audition that you work on.
• Provide customer service support via email and phone with anyone that needs assistance in the planning and execution or participation in a NATS event or audition including but not limited to applicants, presenters, performers, vendors, volunteers, and members.

• At least eight years of progressively responsible experience in event management, association management, nonprofit operations, program administration, arts administration, or a related field is required.
• Demonstrated experience planning and executing national conferences, conventions, institutes, or similarly complex large-scale events is required.
• Demonstrated experience building and managing complex excel spreadsheets, reconciling large datasets, using formulas and functions, and producing schedules, assignments, trackers, and reports is required.
• Strong comfort with technology platforms, including project management tools, databases, registration systems, event apps, scheduling tools, spreadsheets, and custom software is required.
• Experience administering auditions, competitions, application or selection programs, or other complex participant-based programs is strongly preferred.
• A bachelor’s degree or higher in the field of business, event management, nonprofit or arts administration, communications, or another similar field is strongly preferred.
• A Certified Meeting Professional (CMP) designation is a bonus.
• Interest in and practical familiarity with AI tools that can responsibly support productivity is a bonus.
• A background as a singer or voice teacher is a bonus.

• 100% remote position 
• An annual taxable medical reimbursement benefit of up to $8,000, paid in accordance with NATS policies.
• A SIMPLE IRA retirement plan with a 2% employer nonelective contribution, made regardless of whether the employee contributes.
• Four weeks, or 20 days, of PTO, accrued over the course of the year.
• 14 paid holidays annually.
• Benefit eligibility, effective dates, payment procedures, and other details are governed by NATS policies, which control in the event of any discrepancy.